Mailbox app fiasco resolved. New system using Gmail and IFTT
May 12, 2014 | 2:55 pm
By Juli Monroe
A few weeks ago, I wrote about the fiasco I experienced with the Mailbox app for iOS deleting important emails. I debated removing it, and when I saw an intiguing IFTT recipe, I decided to see if it answered my needs.
For those of you who aren’t familiar with IFTT, it stands for If This Then That, and it’s a service which automates tasks, following certain “recipes.” In my case, the recipe was “When I star an email in Gmail, create a Google calendar event.” Hmm. Might that solve my problem?
Turns out it does. The recipe works perfectly, and I end up with a calendar entry for 10:00 am the next day. Using Pocket Informant, my favorite calendar app, I convert the entry into a task, and voila! Everything’s the way I want it.
I also label the email as “Later,” and I’ve developed the habit of checking that label once a day or so to be sure I’m not missing something.
While it’s not as simple as swiping an email to return later, I think I’m handling emails fewer times. I had a bad habit of swiping away emails to come back “tomorrow” way too many days in a row. With this system, I schedule the task for the day I think I have time to deal with it, and the email stays safely archived until I process it.
This system adheres better to the Getting Things Done system (which I use and love) by:
1. Handling something once
2. Having all tasks and calendar entries in one place
With Mailbox I was effectively keeping my tasks in two places, which isn’t as effective.
So thank you, folks at Mailbox for making me change to a better system. Although temptation may strike in a few months, if the rumored Gmail overhaul happens. According to this article, it may feature a “snooze” option similar to Mailbox. Who knows? That may work well too. Until then, I’ll stick with the IFTT recipe.
Anyone have a favorite recipe to share? I just started using IFTT, and I’m certain there’s lots more ways I could save time with it.